How meetings work on InkMap
What a team meeting is, who organises one versus who gets invited, why clients never see it, how it blocks schedules, and where meetings show up across the app.
A meeting is a private get-together a studio sets up with its team — a work talk, a planning session, or something social like a team dinner. It's internal: it's never shown to clients, and it never appears on the public News tab. The only people who see a meeting are the studio that set it up and the people it invited.
This page explains the whole picture. The guides cover each side in detail.
If you run a studio: you organise meetings
Setting up a meeting is for studios. You create one from your studio Calendar tab — pick the title, where and when it is, how long it runs, and who to invite. Organising meetings is part of the Team Bookings subscription. For the full create-and-manage walkthrough, see Organising a team meeting.
If you're on a studio's team: you get invited
The people a studio can invite are its team — its resident members, plus any guest artist who's physically at the studio on the meeting's date. When you're invited, the meeting lands in the private Meetings section of your own profile's News tab, and you reply from the meeting page. For how to accept, decline, or leave, see Responding to a meeting invite.
What clients see
Nothing. Meetings are internal to the studio and its team. A client never learns a meeting exists — not its title, not who's invited. The only thing that reaches them is that the affected time reads as unavailable on the booking screen, exactly as it would for any other commitment.
How a meeting holds time
From the moment someone is invited, the meeting holds that slot on their schedule — even before they reply. That's deliberate: it stops a client grabbing the time while the person is still deciding.
- Accepting keeps the time held — they're coming.
- Declining or leaving frees the time again straight away, so they (or their clients) can use it.
Because the time is held the whole way through, a meeting can never sit on top of a real booking. The person is either keeping it blocked or has freed it by stepping out.
Where meetings show up
A meeting shows in purple everywhere the studio and its team manage time:
- The studio Calendar — for the studio that organised it.
- Each invited person's own Bookings calendar.
- The private Meetings section of an invited person's profile News tab, and the studio's own Meetings section for what it organised.
- The News calendar in Following mode.
Frequently asked questions
- Can a client be invited to a meeting?
No. Only a studio's own team can be invited — its residents and guest artists who are at the studio that day. Clients are never part of a meeting and never see one.
- Is a meeting the same as a booking?
No. A booking is an appointment with a client. A meeting is a private team gathering. They both hold time on a calendar, but a meeting has no client and isn't visible outside the team.
See this in action
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