Capacity, colors, and work stations

• Capacity

  Two numbers live here:

  • Max simultaneous practitioners — how many residents can work at the same time. You don't type this in; it follows your number of work stations. If more bookings overlap than this allows, the calendar flags a capacity conflict.
  • Max guest capacity — how many visiting guest artists you can host at once. This is a number you set, separate from your work-station count. It's part of the Guest Management subscription. Hosting guests is a tattoo-studio feature, so this only appears for tattoo studios; piercing, laser, body-mod, and PMU studios won't see it.

• Member colors

  Tap any team member to pick the color they appear in on the calendar and day timeline. Guests always use a reserved guest color, so the colors you pick here are for your residents. The color saves a moment after you choose it.

• Work Stations

  A work station is a physical spot — a bed, a chair, a room. Every studio type can set these up. Add one with a Name (required, the label that shows on the calendar), an optional Room, a Color, and Suitable for — the disciplines allowed to use it, which controls who sees it when assigning. Tattoo studios can also mark a station Guest priority to reserve it for visiting guests (part of Guest Management); since hosting guests is a tattoo-only feature, that toggle doesn't appear for other studio types.

  One thing to know: after a station is created, you can change its color, its guest-priority setting, or delete it — but the name, room, and "suitable for" disciplines are fixed. To change those, delete the station and add it again.

• Default station assignments

  Lower on the Work Stations sub-tab, Assign practitioners lets you give each resident a default station and choose which weekdays they use it — so they land on the same spot without you setting it each time. The weekday buttons here are about that artist's station schedule, not which days your studio is open. There's also an Auto-assign on confirmation toggle that puts a station on every new booking automatically. This section is part of the Team Bookings subscription. To assign stations for a specific day instead, see Assigning and changing work stations.

Frequently asked questions

How do I raise "Max simultaneous practitioners"?

Add more work stations. That number follows your station count — it isn't typed in directly.

I need to rename a work station. How?

Names aren't editable after a station is created. Delete it and add a new one with the right name. Deleting a station that has bookings on it sends those bookings to the Workstation Issues page so you can reassign them.

I set a guest capacity but guests still need a station assigned by hand. Why?

Guest capacity and guest-priority stations are separate. If you have guest capacity but no stations marked Guest priority, guests won't be auto-placed. Mark some stations as guest-priority to fix that — the tab warns you when the two don't match.