Responding to a meeting invite

Step by step

1. 1

   Spot the invite

   You get a notification when you're invited. You'll also see a number badge on your profile's News tab and its Meetings section, and a dot on the Profile tab in the bottom bar. That count is how many invites you still haven't replied to — it stays up until you accept or decline, not just until you've seen it.

2. 2

   Open the meeting

   Tap the notification, the meeting card in the Meetings section of your profile's News tab, or the purple meeting on any of your calendars. The meeting page shows the title, description, where and when it is, a Directions link to the address, and who's coming, who's still to reply, and who declined — with each person's reason.

3. 3

   Reply

   At the bottom of the page:

   • Accept — you're coming. The time stays held on your schedule.
   • Decline — a short reason is required, and everyone invited can read it. Declining frees the time again.
   • Leave — step out of a meeting you'd already accepted. This also frees your time. The studio can re-invite you later.

• What the invite does to your calendar

  You don't have to accept for the meeting to affect you. Being invited already holds that time:

  • While you haven't replied, the slot is blocked — clients can't book it.
  • Accepting keeps it blocked.
  • Declining or leaving frees it immediately, so you (and your clients) can use it again.

• Changing your mind

  A meeting you declined stays in your Meetings section until it's over, so you can reopen it and accept if your plans change. The one catch: if you freed the slot and then booked a client (or took on another commitment) in that time, you can't re-accept until that's cleared — the app won't let you double-book yourself.

  If you leave a meeting you're removed from it, but the studio can invite you again.

• When the studio changes a meeting

  If the studio moves the meeting's date, start time, duration, or place, your reply resets and the invite badge comes back — that's your cue to check the new details and reply again. A change to just the title or description doesn't reset anything; you're only told it changed.

• Reminders

  If you're coming, you get a reminder 24 hours before and again 1 hour before it starts.

Frequently asked questions

Do I have to give a reason to decline?

Yes. A short reason is required, and everyone invited to the meeting can see it on the page.

The invite count won't go away — why?

It tracks whether you've replied, not whether you've opened the alert. Accept or decline the meeting and the count clears.

I declined by mistake — can I undo it?

Open the meeting again and tap to come. You can re-accept any time before the meeting happens, as long as you're still free at that time.

Will my clients see this meeting?

No. The meeting is private to your studio's team. A client only ever sees that time as unavailable on the booking screen.