Accounting
Browse guides and concepts for accounting.
Guides
For Practitioners
Exporting your report (PDF and CSV)
How to export your practitioner accounting report as a PDF or CSV, what each include-option adds, and why a report only covers the months you were subscribed.
Logging income and expenses by hand
How to add a manual income entry (a walk-in, tip, or older session) and record an expense on your practitioner Accounting tab.
Your Accounting tab - income, expenses, and what you keep
What the practitioner Accounting tab shows - completed-session income, kept deposits, manual income, your expenses, and the summary that breaks gross into studio cut and your net.
For Studios
Exporting studio reports (PDF and CSV)
How a studio exports its accounting as a sectioned PDF report or a flat CSV for accounting software, and what each option includes.
Recording expenses and recurring costs
How a studio records one-time and recurring expenses, including staff salaries, with a start date and an optional end date.
Your studio Accounting tab
What the studio Accounting tab shows - a completed-income ledger by category and team member, with settlement of what's still owed living in Money Settlement.
Money Settlement
Money Settlement - the calendar that tracks who owes whom
What Money Settlement is, how to open it, and how to read the monthly calendar where green is money owed to you and red is money you owe.
Payments - rent, flat-rate, training and guest fees
The Payments mode of Money Settlement, where artists confirm the fixed amounts they pay the studio, and a studio confirms its recurring staff expenses.
Settling commission money - a day, a booking, confirm received
How the two-sided hand-over works - one side records the settlement, the other confirms or disputes - and how to settle a whole day or a single booking.
Concepts
Arrangement not set - why a settlement is paused
conceptWhen a team member has no commission or rent arrangement yet, their completed bookings pause instead of settling - here's what each side sees.
Guest-spot money explained
conceptWhy some settlement money is labelled GUEST, and the difference between a guest fee and a commission split.
How InkMap shows amounts in one currency
conceptWhen a total combines amounts in different currencies, InkMap converts them with an approximate rate table - for display only, never for real payments.
Overdue settlements - the aging signal
conceptWhat the amber and red colour on a settlement means - how long money has been outstanding, counted from the appointment date.
Studio cut vs your net
conceptHow a session's gross price becomes "studio keeps X, you keep Y" — commission splits, fixed rent or flat-rate arrangements, and guest fees.
What a settlement is, and who's holding the money
conceptHow InkMap tracks a booking's money — the deposit and remainder pieces, who's holding each, and why a card only appears when money actually needs to move.