Recording expenses and recurring costs
How a studio records one-time and recurring expenses, including staff salaries, with a start date and an optional end date.
Your studio's running costs go on the Expenses tab — one-off costs and repeating ones, including the salaries of staff who work at the shop. This guide covers recording them.
Step by step
- 1
Add an expense
On the Expenses tab, tap Add Expense. Enter a description and amount, choose a Category (Rent, Utilities, Supplies, Insurance, Equipment, Marketing, Salary / Payroll, or Other), and set the date.
- 2
Make it one-time or recurring
Pick a Frequency: One-time, Monthly, or Weekly. A recurring expense generates a row each period automatically. For a recurring one, set a Start date and, optionally, an End date — leave the end date empty to run indefinitely, or set it for a cost that stops (a fixed-term contract, say).
- 3
Record staff salaries as an expense
Salary / Payroll is for people who work at the studio but aren't on the app — a manager, a cleaner, a social-media helper. It's recorded the same way as any other recurring cost (often Monthly, with an optional end date). It's purely for your own books: nobody is notified and no one has to confirm it. Practitioners on InkMap are never on a salary.
- 4
Manage your recurring expenses
On the Expenses tab, tap Manage recurring to see your recurring costs and stop or adjust them. Each period's payment is confirmed in Money Settlement (you tap Yes, I paid this), after which it lands on this tab as a paid expense — see Payments.
Frequently asked questions
- Can a salary run for a limited time?
Yes. Set a recurring expense with a start date and an end date for a fixed-term arrangement, or leave the end date empty to keep it going.
- Does recording a staff salary involve that person?
No. A staff salary is only an entry in your own books — there's no handshake and no notification to anyone.
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