Setting up arrangements

• A studio default, then per-member overrides

  Start with a Studio Default — the deal most of your artists are on. Once it's set, every new member who joins picks it up automatically. From there, tap any member to give them their own arrangement instead, which overrides the default just for them. Each member's card tells you whether they're on the Studio default, a Custom deal, or Not set yet.

  There's also a studio-wide policy toggle, Commission on cancelled deposits — turn it on if your studio takes commission on deposits kept from cancelled bookings.

• Filling in an arrangement

  Tap a member to open their arrangement. Pick the type — Commission, Chair Rental, Flat Rate / Package, or Training Fee — and the form shows the fields that type needs (a percentage and optional cap for commission, a rate and billing period for rentals, and so on). Set the currency, add optional notes, and save.

• Effective dates and history

  Each member arrangement has an Effective From date. Bookings before that date aren't counted in accounting under this deal, so you can back-date a new arrangement to when the artist actually started. When you change a member's deal, the old one is kept — open History on their card to see, edit, or delete past periods. The arrangement in force today is marked Current.

• Apprentices

  A member arrangement can be flagged as an Apprentice with a start and end date. This is how a fixed-duration apprenticeship shows up — including the apprenticeship milestone badge on the calendar.

• Minding the gaps

  If some sessions aren't covered by any arrangement, an Arrangement Gaps Detected banner shows which member has uncovered sessions and how much. Set or back-date their arrangement to close the gap so accounting stays correct.

Frequently asked questions

I set a studio default but one artist is on a different deal. Will the default overwrite theirs?

No. A per-member arrangement overrides the default for that person. You can put them back on the default with Reset to default on their card.

I started a new deal with an artist halfway through the month. How do past bookings get counted?

Set the Effective From date to when the new deal began. Bookings before it stay on the old arrangement; the form even suggests a back-date based on their first booking.

Why does accounting say money is uncovered?

A session fell outside any arrangement — usually because a member has no arrangement set, or one starts later than the session. The Arrangement Gaps banner points to who. See also Arrangement not set.