Welcoming guest artists

Step by step

1. 1

   Turn on Guest Management

   Activate the Guest Management module from your subscription settings. Once it's on, you can configure your terms and start receiving requests.

2. 2

   Set your guest spot terms

   Open your own profile, tap Guests, and go to Settings to configure:

   • Availability — whether you're currently accepting guest artists at all.
   • Pricing — pick chair rental or commission and set the rates, in your chosen currency. See Guest spot pricing for how the models work.
   • Equipment — what you provide (machines, needles, supplies).
   • Requirements — what you expect of a guest, such as years of experience, a hygiene certificate, or your own custom requirements.
   • Working hours — the days and times guests can work.
   • Capacity — how many guests you can host at once.

   These are exactly what an artist sees when they look at your studio and send a request.

3. 3

   Receive requests

   Incoming requests arrive in the Requests tab of your Guests screen. A calendar and a "months needing attention" row help you spot where requests are stacking up, and the Pending subtab lists the requests waiting on you. Each card shows the artist, their dates, their pricing choice, and their cover letter.

4. 4

   Accept or decline

   On a pending request, choose to accept or reject — both let you send a message along with your decision. Accepting confirms the spot and the artist is notified; rejecting lets the artist know it didn't go ahead.

5. 5

   Resolve overlapping requests

   When more than one artist wants overlapping dates and you don't have the capacity for all of them, InkMap walks you through choosing who to accept. The artists you don't pick are declined automatically so the dates don't get double-booked.

6. 6

   Assign work stations

   Confirmed guests can be given a work station for their stay from the Confirmed subtab. If a guest still needs one, a banner flags it. Work stations are part of your booking setup — see Capacity, colors, and work stations for managing them.

Frequently asked questions

A guest cancelled — where does that show?

Cancelled guests move to the Cancelled subtab of your Requests tab. Acknowledge the cancellation to clear it from the list.

Can my studio host guest artists if it isn't a tattoo studio?

No. Hosting guest artists is only available to tattoo studios. See How guest spots work.